Did you know …….?
Each employee leaves an average of 600 sheets of printed pages a year unutilized.
Printing does not have to be an excessive expense. To reduce this item, the most important thing is to know what your current printing costs are. For example, many employees print excessively, leaving up to 600 pages a year in the printer tray.
How can this excess printed material be managed efficiently? To begin with, you need to keep an eye on the hidden costs of printing. This can be done by implementing measures that require the user to be next to the equipment when printing, to avoid the accumulation of printed documents.
It is also necessary to be clear in which cases it is not necessary to use color printing or high-quality settings, to apply permissions that limit the amount of printing that can be done, and to use management tools that allow tracking of each employee’s printing.
For example, there is equipment that incorporates the pull printing option, a solution that allows users to pick up their prints when and where they want, identifying themselves at the chosen printing equipment by means of a PIN, password, or card. In this way, documents are released only when their owner is in front of the equipment, to ensure immediate collection. The authentication process can be done by a combination of username and password or, for ease of use, by NFC cards.
Another way to save money is to set up, by default, a cost-saving configuration to limit the volume of color, single-sided and high-resolution prints when they are not needed, or to apply per-user permissions. In this regard, together with the appropriate tool, the administrator is allowed to create and configure different user profiles in which he can determine printing quotas, restrict color printing, and configure the functions that can be accessed by each of the registered users.
But once it has been decided to print a document, it is necessary to do so with maximum savings, minimizing the waste of consumables due to early supply replacements, optimizing the management of cartridge delivery by grouping shipments and establishing an automatic consumables management system for onsite supplies giving one total control over the supplies and their use.
It should not be forgotten that when not managing the supplies at this level there is a 30% cost overrun on printing costs.
Contact Nubeprint if you want to know how to save 30% of your printing costs from day one.
As one can see, all these measures are aimed in one way or another at reducing the environmental impact of waste generation.
Source: IT Users, Nubeprint