Printing is one of the pillars on which any business is built. Print experts implement new hardware and adapt the functionalities to the changing needs of the company, with printer and network security being the first major challenge they face.
Making print resources available to employees is being approached in different ways, all of which complement each other. The one preferred by the efficiency consultant is to distribute resources so that those positions that need them have a printer or multifunctional at home. This is the most efficient solution in the medium and long term. Although it requires the acquisition of smaller equipment than the usual company equipment and its use will be individual, its benefits range from an increase in productivity to a greater dedication of the employee as he/she perceives that the company invests in him/her. In addition, print costs are kept under control thanks to monitoring and MPS services.
But often a distributed solution does not cover all needs and it is necessary to maintain printing equipment in the offices. This is not only for professionals who continue to work from the office, but also to meet the needs of teleworkers who for whatever reason cannot or do not justify having an individual printer or need to print large volumes on an ad hoc basis. Giving remote access to any business computer is a potential danger in terms of network security, but it is an unavoidable risk that must be taken. Creating a secure remote printing or mobile printing environment is no different, and this functionality is essential to support the exponential growth of hybrid work and meet some of the needs of the growing number of teleworkers.
A secure environment includes options such as using the company’s VPN connection or cloud-based printing. This solution is ideal for IT departments, but printing over Windows opens TCP ports and creates vulnerabilities. Cloud-based printing, on the other hand, leaves the operation in the hands of a third party.
But even when printing is distributed and the equipment is installed on home networks, it is imperative not to relax security. This starts with limiting risks. Some MPS solutions require installation on the PC and use ports that allow them to manage printers remotely. These installations are preferred by hackers for security breaches. The Nubeprint managed print services solution is undoubtedly the most secure by design. Since its first cloud solution in 2010, Nubeprint uses A.I. and Big Data to ensure a secure environment based on two pillars:
1. Security in network and data protection, complying with up to seven security directives. These include HIPAA (Health Insurance Portability and Accountability Act), the Federal Information Security Management Act and GDPR (General Data Protection Regulation of the EC).
2. Security against cyber-attacks, since Nubeprint is not intrusive and does not leave access ports open unnecessarily.
Source: theimagingchannel.com/post-covid-mps-challenges/ Nubeprint.com