Author: Nubeprint

You can save up to $10,000 per year in MPS if cartridges are replaced without causing any waste.

Many companies are unaware that a significant part of their printing budget is lost due to a simple end-user habit: replacing cartridges before it is necessary. Every premature change in an MPS environment means ink or toner that is never used but still paid for.

Let us imagine a distributor who spends $100,000 per year on consumables and, due to a lack of control, end customers generate an average waste of 10% on each cartridge. This equates to $10,000 per year thrown away without obtaining any profit.

However, if this same distributor adopted a system that guaranteed the full use of each cartridge, avoiding any type of waste, it could save exactly those $10,000 every year. This saving is entirely recoverable when there is precise and automated consumption management.

This is where Nubeprint stands out—an advanced solution that uses AI to monitor cartridge levels in real time and ensure replacements take place only when appropriate.

Thanks to its predictive system, Nubeprint eliminates premature changes, optimizes the performance of each consumable, and prevents both waste and unexpected printing interruptions. It also provides clear and detailed reports, giving the company full control over its spending.

If your organization wants to stop losing money on consumables and start taking advantage of every drop, now is the time to act. Contact Nubeprint and discover how we can help you eliminate waste and maximize your savings starting today.

Source: Nubeprint

MPS evolves with the times.

Managed Print Services (MPS) are evolving quickly to adapt to new work environments and rapid technological change. They no longer focus solely on device management but now contribute to efficiency, security, and digital transformation. Quocirca’s MPS Landscape 2025 study shows that customers expect more complete and automated solutions.

Despite ongoing digitalization, paper remains necessary in many hybrid workflows. As a result, automating printing and scanning is now the top IT priority, followed by reducing print volume and strengthening security.
Sustainability, once a leading priority, has declined in importance in markets such as the U.S. and Germany.

MPS is shifting toward models that integrate document management, data protection, and automation. This requires providers to expand capabilities or partner with specialized companies.

Key findings show that 60% of organizations expect printing to remain critical in 2026, 89% see MPS as essential for digital transformation, and 71% plan to increase investment. However, satisfaction is decreasing, and 42% are considering switching providers.

In this changing landscape, advanced tools based on data and automation become decisive. Nubeprint, with its predictive approach and intelligent management platform, positions itself as a key system driving this evolution of MPS toward a more efficient, automated model aligned with new market needs.

Source: blogdelreciclador.com / Nubeprint

Having a single panel can save you up to $4,800 per year.

Managing a fleet of 500 printers from varied brands can be far more costly than it seems. Each manufacturer sends alerts and reports through different channels, forcing technicians to spend valuable time searching for and consolidating information before they can act. This repetitive process creates inefficiencies that, by the end of the year, result in significant costs.

Let’s look at a realistic example:

-500 printers from varied brands.

-Each technician spends 4 hours per month consolidating data.

-Average hourly cost per technician: $20.

-Team of 5 technicians.

Calculation:

-4 hours × $20 × 12 months = $960 per technician per year.

-$960 × 5 technicians = $4,800 per year spent solely on gathering scattered information.

This invisible cost accumulates without many organizations even noticing it. But with Nubeprint, all that time and effort can be recovered. Its platform allows you to integrate and visualize your entire printer fleet — regardless of brand — in a single centralized panel. From there, technicians can access real-time data on usage, alerts, incidents, and device status within seconds, without having to browse multiple portals or check dozens of emails.

The result: fewer hours on repetitive tasks, higher productivity, and faster, more accurate decisions. Beyond the financial savings, it also improves operational efficiency and customer satisfaction.

In short, consolidating all your printer information in a single panel not only simplifies management but can save you up to $4,800 per year.

Turn chaos into efficiency: contact your sales representative to discover how to achieve complete, unified management.

Source: Nubeprint

Did you know…? Automating page billing with Nubeprint can save you up to $12,000 a year.

In Managed Print Services (MPS), manual page billing remains one of the slowest and most expensive tasks. Many companies spend entire workdays collecting meter readings, verifying their accuracy, and generating invoices — a process that consumes critical time and resources, not to mention the human errors that impact profitability and customer satisfaction.

Let’s take as an example a company that manages 500 printing devices. Collecting, checking, and recording data from each device takes between 3 and 6 minutes; assuming an average of 5 minutes per device, that’s 2,500 minutes per month — around 40 hours every month dedicated exclusively to billing. If the average hourly cost of administrative staff is $25/hour, the full formula is:

40 hours/month × $25/hour × 12 months = $12,000/year.

That’s $12,000 spent just on time devoted to billing pages! And that doesn’t even include possible errors, reissues, or time lost reviewing discrepancies.

Nubeprint offers an efficient solution by fully automating this process. Its technology, based on AI and cloud connectivity, automatically collects meter readings, verifies their consistency to prevent unjustified jumps, applies contract-based billing rules, and generates reports without manual intervention. Its universal connection allows the information to be sent directly to your billing system, enabling it to issue error-free invoices with the desired level of detail.

The impact is immediate: fewer hours spent on repetitive tasks, elimination of errors, and improved accuracy, productivity, and control. In addition, administrative teams can focus on higher-value activities, such as customer service or print fleet optimization.

In short, automating billing with Nubeprint not only provides direct savings of up to $12,000 per year, but also represents a significant improvement in operational efficiency.

Nubeprint — technology at the service of efficiency.

Discover today how to optimize your page billing and start saving from the very first month with intelligent automation. Contact us!

Source: Nubeprint

Printers that stop working due to low toner can cost €12,000 per year.

In the managed printing sector, service continuity is essential. Every time a printer stops working due to low toner, not only is time lost, but hidden costs, unnecessary incidents, and, above all, a deterioration in the customer experience are also generated.

Let’s imagine a distributor who manages a fleet of 800 printers. If, over the course of a month, 40 of them (5%) stop working due to depleted consumables, the economic impact is significant.

Each stoppage involves calls to technical support, order management, possible urgent shipments, and even on-site visits. If we estimate an average cost of €25 per incident (considering staff time, logistics, and lost productivity), the monthly cost amounts to €1,000.

Over the course of a year, that’s €12,000 in avoidable losses. And beyond the economic aspect, there are intangible consequences: interruptions in the customer’s work, wear and tear on the support team, and loss of confidence in the service.

With Nubeprint, this scenario is completely transformed. Its predictive monitoring technology detects toner levels in real time and automates shipping before the stoppage occurs. This way, incidents due to lack of consumables can be reduced by up to 90%.

In our example, instead of 40 printers down per month, there would only be 4. The monthly cost would drop from €1,000 to €100, representing a saving of €900 per month, or €10,800 per year.

In addition to direct savings, the distributor gains efficiency, improves customer satisfaction, and reinforces its image as a reliable and proactive supplier.

Don’t wait for your printers to break down.

Discover how Nubeprint can help you reduce costs, anticipate incidents, and offer impeccable service.

Request a free demo and see the results for yourself.

Source: Nubeprint