Author: Editorial Team

Did you know that…?

The office with “less paper” is more likely than the paperless office.

 We have been hearing for many years, the concept of the “paperless office”, and the truth is that it continues to print a lot. While it is true, that with the development of digital transformation has impacted printing, what has changed is the way one prints. The consumption of documents in digital format is increasing in companies and it will be of vital importance to assess the cost of printing and the print devices via the use of an intelligent monitoring and management system.

Did you know that…?

More than 50% of the printing devices installed in MPS contracts are oversized.

The end customer has a tendency to request equipment with more functions, greater capacity and printing speed than needed.

So how does one counteract these requests?

With a single click, a printer device management tool can quickly and accurately analyze how the equipment is being utilized. This data allows one to effectively balance how the devices are dispatched. Large printing equipment brings added cost which the user does not consider, such as, more parts to maintain, greater energy consumption, greater paper waste, etc. Hence, by eliminating and reducing the use of the oversized print devices will produce a print environment which is lean.

Did you know that…?  

Fifty per cent of businesses employ less than ten people and have between less than three printers and are typically beyond the scope of most MPS programmes. 

This market segment is the most profitable as they place small orders, and the majority buy OEM products during the first 2 years.

Once the guaranty of the printer has expired, the priority of these customers when buying cartridges is first the availability, and second the price.

Did you know that…?     

Costs related to printing represent between 1 and 3% of the annual income of a company.

According to IDC*, the costs related to printing are usually between 1 and 3% of the annual income of a company. Identifying the hidden costs of printing and hiring a professional managed print service provider can reduce printing costs by up to 30%.

*IDC is brand protected by its owner

Did you know that…?

80% of printing costs are hidden costs.

In other words, the bulk of printing costs are due to inefficiencies related to the management of the printing resources and how one executes the printing of documents.

• 75% of the cost of printing is related to consumables. This cost can be reduced by a minimum of 30% by the use of advanced monitoring management software that can identify where cartridges are lost, eliminate unnecessary stock and which also provides other powerful analytics.
• 50% of printers and copiers are replaced following an age criterion instead of functionality. If you implement the second criterion, you can increase life of your equipment by 150%, reducing your costs by 15%.

Did you know that…?  

Consumables represent the bulk of the variable cost of a printed page while paper represents between 5% and 53% on a page in color.

However, it is still important to take measures to reduce paper consumption.

These are some recommendations:

•  Duplex printing
•  Lower the quality of printing, and print in draft mode
•  Use fonts, formats, and margins that utilize less paper
•  Select the text to be printed, avoiding unnecessary texts, such as the feet of the    post office
•  Reuse paper and use paper with a lower grammage
•  Do not use thermal paper, since it does not allow its recycling
•  Deposit paper that can not be reused in recycling bins

Did you know that…? 

There is a close relationship between the circular economy and the efficient management of the printer fleet

The circular economy is a methodology for optimizing resources through its better use and reuse. Applied to the world of printing, here are some tips:

• Using an advanced management monitoring solution ensures that both cartridges and print volume resources are fully utilized.
• Replace the printer or copier only when it is no longer capable of performing its task. 90% of devices in companies perform a workload less than 60% of their capacity.
• Monitoring the printer’s parts real performance assures that the proper preventive maintenance is executed to maximize the parts life.

Did you know that?

•  70% verify their bank accounts weekly using their cell.
•  63% have at least one financial app.

The smart phone today is the “go to device” for customers to get instant answers to their questions for weather, news, product information, shipping info etc..

Did you know that?

Two printing equipment of the same model, may be communicating different number of printed pages.

• The pages counter is usually set by the equipment installer.
• On many printers, the counters can be configured even by the printer’s own user.
• The counters can be deleted, manually or in maintenance interventions and, if they are not restored immediately, information will be lost.

Consequences: Depending on the page counter you choose to invoice in “cost per copy” contracts, it may not reflect the actual cost per printed page.