Checking emails from printers without a system costs a fortune.
In many companies, the control of printing consumables still depends on emails generated by the printers themselves. These notifications, far from being a practical solution, represent a source of inefficiency and a considerable hidden expense.
A real-life case study demonstrates this with compelling figures: an organization with 1,400 devices loses more than €60,000 per year in administrative time alone, spent checking emails and manually managing the supply of consumables. The formula is simple, but devastating:
Devices × 3 min × 4.33 weeks / 60 × hourly cost (€17) x 12
Applied to 1,400 devices, the result is a recurring cost that depletes resources without adding value.
The problem is exacerbated because the emails sent by printers are not immediate. They may arrive every two or three days, or even weekly. This means that the information arrives late: the toner may run out before the notification is read, causing downtime. In the worst-case scenario, this translates into poor service, lost productivity, and more hidden costs.
One of these is the need to maintain high stock levels to cover emergencies. As the information is neither accurate nor in real time, the only solution is to store surplus consumables, tying up capital that could be better invested.
Faced with this situation, technology offers smarter alternatives. Nubeprint transforms print fleet management with a system that provides real-time, daily information. This allows companies to accurately anticipate needs, ensuring that consumables arrive when they are really needed.
The advantages are numerous:
• Reduced administrative costs by eliminating manual mail review.
• Prevention of downtime by detecting critical levels before they affect service.
• Improved user satisfaction with a continuous flow.
• Sustainability, reducing waste from urgent or oversized purchases.
In short, continuing to rely on printer emails can cost tens of thousands of euros per year. Adopting a solution such as Nubeprint makes printing an agile, cost-effective process that is aligned with the strategic objectives of any organization.
Contact us and request your personalized calculation to discover your real savings.
