This customer saves more than $15,000 a year on print management.
A company with a fleet of 470 printers, which prefers to remain anonymous, managed its consumables by manually checking the emails sent by the devices themselves. What seemed like a minor task concealed a high and constant cost.
Each printer generated alerts that had to be reviewed, classified, and handled manually. On average, technical staff spent 3 minutes per device, every week, on this task. Applying a simple formula, the annual impact was clear:
470 devices × 3 min × 4.33 weeks / 60 × $10 technician hourly cost × 12 months
More than $12,200 per year in administrative time alone!!
But the problem didn’t end there. Emails did not always arrive on time, which led to frequent emergencies:
•Urgent toner shipments (≈ $50 per shipment).
•Unplanned technician visits (1 additional hour per incident).
•End-user downtime, with productivity losses that are hard to justify.
With just 2–3 emergencies per month, these costs easily added up to an additional $3,000 per year, not including operational strain and poor user experience.
The company decided to implement Nubeprint’s real-time monitoring system, eliminating reliance on email notifications. From that moment on:
•Time spent on manual management was drastically reduced.
•Emergencies and express shipments were eliminated.
•Consumables stock was optimized, freeing up tied-up capital.
•Downtime caused by toner shortages was avoided.
The result: annual savings of more than $15,000, smoother operations, and a print service aligned with the efficiency today’s business demands.
